Guidelines for Bringing Buses on Campus

Students or departments planning to bring buses on campus to pick up passengers for an off-campus event must first contact the Parking and Transportation Office at minimum of two-weeks in advance of the event to register the bus presence on campus. Bus registration is required to ensure that there is enough space on campus to accommodate the buses, as well as to address safety in the boarding and unloading process. There is no guarantee that bus registration requests are always honored. Bus companies are not permitted to finalize a bus reservation for the Danforth Campus until they receive approval from the Parking and Transportation Office. All buses require a Washington University student, staff or faculty member as the contact person. Any bus reservation that involves transporting passengers off-campus to an event with alcohol or an event involving more than four buses requires security guards to monitor bus boarding and unloading. Questions about these guidelines can be addressed with the Office of Student Activities.

Bus registration requests must be done online by completing and submitting the request form below

* All fields required unless noted

Event Information

Date of event
Name of student group or department sponsoring event
Type of Organization
Purpose of event

Contact Information
First name
Last name
Status
Email (must end in wustl.edu)
Phone (this phone number must be for someone who will be on-site or accompanying the charter)

Bus Information

Company name

Other:
Estimated number of riders
Nature of bus use
(Shuttling - continuous looping from origin to destination
Pick up/Drop off - one trip to destination and one return trip)

Other:
Number of buses chartered
Charter start time
Charter end time
What specific instructions have been provided to the bus company? (Optional)
Requested on-campus pick up/drop off location
Destination (Location and address)

This form ONLY requests permission to bring a bus on campus. This form is not the request for a bus reservation. Reservations must be made as a separate transaction with the bus company. PO is required when securing a bus.