Guidelines for Bringing Buses on Campus

Bus registration is required to ensure that there is enough space on campus to accommodate the buses, as well as to address safety in the boarding and unloading process. Due to current and future construction projects on the Danforth Campus, all buses will be boarded and unloaded in the Brookings lot during the 2009-10 school year. Few exceptions will be made.

There is no guarantee that bus registration requests will be granted. Please note that bus companies are not permitted to finalize a bus reservation for the Danforth Campus until they receive approval from the Parking and Transportation Office. The following policies have been implemented in order to make the bus process easy, efficient, and safe for all parties involved.

Students or departments wishing to bring buses on campus must first make an online request with the Parking and Transportation Office no less than two-weeks prior to the event. This request may be made at http://bus.wustl.edu.
All buses require a Washington University student, staff or faculty member as the contact person.
One bus is required per 100 people attending if buses are continuously looping between campus and the venue.
Any event involving more than four buses requires security guards to monitor boarding and unloading (a minimum of two guards per bus). A requirement for additional guards may be added to your event, at the discretion of University staff, and will be the responsibility of the sponsoring group.

Busing to Events with Alcohol

Any reservation that involves transporting passengers to an event with alcohol requires security guards to monitor boarding, transport, and unloading (a minimum of two guards per bus). A requirement for additional guards may be added to your event, at the discretion of University staff, and will be the responsibility of the sponsoring group.
A minimum of one sober contact per bus is required. The sober contact is responsible for monitoring the boarding, transport, and unloading of each bus.
Sober and primary contacts must meet with security thirty minutes prior to boarding to review responsibilities and expectations. Boarding may not begin until this security briefing takes place.
Security guards may prohibit individuals who are visibly intoxicated from boarding buses.

Failure to follow these guidelines may result in cancellation of the bus reservation, and/or future limitations on bus requests. In the event of a cancellation or failure to follow these guidelines, the sponsoring group or individual will be solely responsible for the forfeiture of any deposits or payments made to the bus company.

Questions about these guidelines should be addressed with Student Involvement and Leadership or the Parking and Transportation Office.

Bus registration requests must be done online by completing and submitting the request form below

* All fields required unless noted

Event Information
Date of event
Name of student group or department sponsoring event
Type of Organization
Purpose of event
Will the buses be traveling to an location or event with alcohol?	Yes No
Contact Information
First name
Last name
Status
Email (must end in wustl.edu)
Phone (this phone number must be for someone who will be on-site or accompanying the charter)
If buses are going to a location or event with alcohol, list sober contacts for each bus along with phone number.
Bus Information
Company name	Other:
Estimated number of riders
Nature of bus use (Shuttling - continuous looping from origin to destination Pick up/Drop off - one trip to destination and one return trip)	Other:
Number of buses chartered
Charter start time
Charter end time
What specific instructions have been provided to the bus company? (Optional)
Requested on-campus pick up/drop off location	Brookings
Destination (Location and address)
By checking this box I acknowledge that I have read and understand the bus guidelines. I also understand that failure to follow these guidelines may result in the cancellation of the bus reservation and/or future limitations on bus requests. Today's Date: 01/28/2012 This form ONLY requests permission to bring a bus on campus. This form is not the request for a bus reservation. Reservations must be made as a separate transaction with the bus company. PO is required when securing a bus.

Guidelines for Bringing Buses on Campus

Busing to Events with Alcohol

Bus registration requests must be done online by completing and submitting the request form below

Event Information

Contact Information

Bus Information